Material Management Department

Voice: 419-526-8230
Fax: 419-526-8832

We recognize the efforts and valuable contributions made by the sales, service and business representatives who call on our facilities. Everyone in our health system strives to treat representatives fairly and with respect, while allowing them to discuss products and services with an appropriate employee.

We look forward to developing long and mutually beneficial partnerships with all who demonstrate a willingness to offer high-quality, customer-focused and cost-appropriate products and services to our health system.

Appointments

We offer convenient hours to call on our associates, and can also help you visit other health system employees. Our business hours are 8:30 a.m. to 4 p.m., Monday through Friday excluding holidays.

Purchasing policies

The purchasing department solely is authorized to approve expenses for health system goods and services. All materials and services contracted by MedCentral Health System, including trials and no charge orders, must be accompanied by a valid purchase order issued by the purchasing department.

Unsolicited material or services received at a facility in the health system will be, at the discretion of the director of material management, either returned at your expense or destroyed. MedCentral Health System assumes no responsibility or liability for any unsolicited merchandise or service.

A complete policy and procedure manual is available in the material management department. This may be viewed, at the discretion of the director of material management, by making an appointment with the director.

All information regarding pricing, cost or other purchase conditions is to be routed through the purchasing department. MedCentral assumes no responsibility or liability for any verbal or written promises or agreements made unless accompanied by a written document signed by the director of material management, his or her designee or an appropriate member of senior management.

Library of catalogs

We maintain an extensive library in the material management department for use as reference by all health system employees. This is an important source of information, and it is in your best interest to keep this information current.

It is your responsibility to insure that the price lists are current and that these are regularly updated with all new product information. You should check your catalog to ensure its integrity when you visit us.

Terms and conditions

All terms and conditions of our purchase agreement are listed on our purchase orders. These terms and conditions supersede all vendor terms except when changes or revisions are agreed to in writing by the director of material management or his or her designee.

Our general terms are:

• Payment: Net 30
• FOB: Destination/Freight Paid

Free goods/samples

All authorized samples (except pharmaceutical) are to be delivered to the material management department. You must have a purchase order in order to deliver samples to MedCentral Health System. This provides protection to both your company and to the health system. There are no exceptions to this requirement.

Pharmaceuticals are to be delivered to the pharmacy department. Policies regarding pharmaceuticals are the discretion of the pharmacy director. Note: Intravenous solutions, sets and accessories (except those containing medication) are handled through the purchasing department.

Please note: MedCentral Health System does not accept non-pharmaceutical samples of any product for any patient use - including trials. Questions regarding free goods, their acceptance and applicability along with appropriate documentation need to be directed and approved by the material management department along with the corporate compliance officer.

Deliveries

All deliveries are to be made to the receiving department at MedCentral Health System, 250 Distribution Lane, Mansfield, Ohio 44905, unless specifically noted otherwise. These deliveries can be made from 7:30 a.m. to 4 p.m., Monday through Friday, excluding holidays.

Invoices

All invoices are to be sent to the accounts payable department. The purchase order must appear on every invoice. Do not send invoices to the purchasing department. Do not include the invoice in the shipments and/or receiving documents.

Map to our building (pdf format).

Last updated March 25, 2005